INSTITUTE
OF HOTEL MANAGEMENT
INSTITUTE
OF HOTEL MANAGEMENT
CATERING
TECHNOLOGY & APPLIED NUTRITION
(Affiliated to National Council for Hotel Management & Catering Technology, New Delhi)
(Ministry of Tourism, Govt. of India)
C.I.T. Campus, P.O. Tharamani Chennai.600 113
'Off: 22542029, Fax: 044-22541615 : Email: ihmchen@dataone.in : Website. www.ihmchennai.org
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Ref: IHM.Che/Hostel/2008 Date: 12.05.2008
NOTICE
Sealed tenders are invited from Catering Contractors for running the Hostel Mess for about 180 students at this Institute for the period from 1.6.2008 to 31.05.2009 in the prescribed form with sample menus given below:
6. Tenderers should have at least minimum of three years of experience in the same
field. (Certificates to be enclosed)
7. An Earnest Money Deposit amount of Rs. 36,000/- (Refundable) payable by means of Demand Draft only in favour of the Principal, IHMCTAN, Chennai 600113 payable at Chennai should accompany the filled in tender applications. Incomplete tender application forms or without relevant certificates and E.M.D. will be rejected. S.S.I units will be exempted from payment of E.M.D only, if all the necessary certificates duly approved by Govt. of India or Govt. of Tamil Nadu are enclosed along with the tender documents.
ADMINISTRATIVE-CUM- ACCOUNTS OFFICER i/c
TENDER FORM
Sealed tenders are invited from mess catering /contractors for running Hostel Mess for Institute of Hotel Management Catering Technology and Applied Nutrition, Tharamani, Chennai 113 from 1.06.08 to 31.05.09. A sample menu is enclosed which may be changed accordingly from time to time.
HOSTEL MENU
BREAKFAST RATE
MONDAY
1) IDLY – 4 NOS. – 40 GMS EACH COOKED WEIGHT
MEDUVADAI - 1 NOS – 40 GMS
SAMBAR & CHUTNEY (UNLIMITED)
COFFEE / TEA (150 ML) =
TUESDAY
2) BREAD (SLICES)- 6 NOS.
WITH BUTTER / JAM
1 BOILED EGG / 1 BANANA (FOR VEGETERIAN)
COFFEE / TEA (150 ML) =
WEDNESDAY
3) ONION – TOMATO UTTHAPAM – 60 GMS - 3 NOS.
SAMBAR & CHUTNEY (UNLIMITED)
COFFEE/ TEA (150 ML) =
THURSDAY
4) IDLY – 4 NOS. – 40 GMS EACH COOKED WEIG HT
SAMBAR & CHUTNEY (UNLIMITED)
COFFEE / TEA (150 ML)
MASALA VADAI – 1 NO - 40 GMS =
FRIDAY
5) ALOO PARATHA – 70 GMS EACH -3 NOS
THICK CURD (100 ML), PICKLE
COFFEE / TEA (150 ML) =
SATURDAY
6) BREAD (SLICES) - 5 NOS
WITH BUTTER / JAM
1 BOILED EGG / 1 BANANA (FOR VEGETERIAN)
COFFEE / TEA (150 ML) =
SUNDAY
7) POORIES – 6 NOS – 30 GMS EACH (4”-5”)
CHOLE MASALA (150 GMS)
COFFEE / TEA (150 ML) =
LUNCH RATE
SATURDAY
8) PLAIN RICE 350 GMS COOKED WEIGHT
DAL VARIETY - (eg. TOMATO DAL, PALAK DAL,
DALMAKHANI
DAL, METHI DAL, MOONG DAL, MIXED DALL etc.,)
DRY VEGETABLE PREPARATION
(eg. ALOO. PALAK / METHI ALOO / DRY CALIFLOWER/
CARROT – ALOO- CAPSICUM etc.,)
CHICKEN FRIED – 150 GMS
PANEER CAPSICUM – (FOR VEG)
RASAM, BUTTER MILK, PAPAD =
OTHER HOLIDAYS SUNDAY MENU
SUNDAY
9) PLAIN RICE 350 GMS COOKED WEIGHT
DAL VARIETY
CHICKEN MASALA – 4 Pcs OF CHICKEN – 40 GMS EACH
(GRAVY COOKED IN NORTH INDIAN STYLE)
OR VEG – KOFTA CURRY (FOR VEGETERIANS)
BOONDI – RAITA, PAPAD =
MONDAY
10) RICE (200 GMS) +CHAPPATIES (3 NOS – 50 GMS EACH)
DAL VARIETY -
PANEER DISH, CUCHUMBER, PAPAD, BUTTER MILK,
SWEET. =
TUESDAY
11) FRIED RICE + CHAPPATIES
DAL VARIETY - ALOO/ GOBI MASALA/PEAS MASALA
PAPAD, CURD, SWEET. =
WEDNESDAY
12) RICE+ CHAPPATIES
MATAR PANEER WITH GRAVY
VEG. DISH, LIME JUICE
PAPAD, SWEET. =
THURSDAY
13) VEGETABLE BIRYANI – 300GMS
BHAGARA BAIGAN -150 GMS
ONION – TOMATO RAITA
SWEET, PAPAD =
FRIDAY
14) MIXED VEG CHOWMEIN - 150 GMS
MIXED VEG FIXED RICE - 150 GMS
CHILLY FISH DRY - 150 GMS
(OR)
15) VEG MANCHURIAN DRY -150 GMS
(FOR VEGETARIANS)
CHINESE STYLE GRAVY - FOR ALL =
SATURDAY:
16) RICE + ROTI
DAL VARIETY
MIXED VEG MASALA
CUCHUMBER, BUTTER MILK, PAPAD, SWEET =
SUNDAY:
17) ROTI (7 NOS)
MASALA – BHINDI, DRY VEG
BUTTER MILK, SWEET =
18) EVERY DAY EVENING COFFEE / TEA =
19) RATE PER DAY, PER HEAD
(During week days)
(Break Fast, Dinner and 2 times Coffee/Tea)
A) VEGETARIAN =
B) NON-VEGETARIAN =
20) RATE PER DAY, PER HEAD
(During Saturdays, Sundays and Holidays)
(Break Fast, Lunch,Dinner and 2 times Coffee/Tea)
A) VEGETARIAN =
B) NON-VEGETARIAN
21) EXTRA PORTION
A) VEGETARIAN =
The following should be served to the Hostel inmates as per the timings given below::
Break fast - between 7.30 am to 8.30 am
Lunch - between 1.00 pm to 2.00 pm
Evening Tea/Coffee - between 5.30 p.m to 6.00 pm
Dinner - between 7 .30 p.m to 8.30 pm.
Note: Break fast ,evening tea and Dinner for Week days i.e (Monday to Friday)
Lunch for Saturday , Sunday and Holidays.
Signature of the Tenderer with seal
(to be singed on each page with seal)
TERMS AND CONDITIONS
1. Tender applications can be had from 12.05.2008 during office hours from 9.00 am to 5.30 p.m. from the office of the Principal, Institute of Hotel Management Catering Technology & Applied Nutrition, Chennai 113 in person by payment of Rs.250/- (Non-Refundable) towards the cost of Tender forms by cash or DD taken on any Nationalized Bank payable at Chennai in favour of the “Principal & Secretary, IHMCTAN, Chennai 113”.
2. Tenderers may inspect the Hostel Mess or get the specific details from the concerned clerk in the office
APPROX. MESS BILL VALUE DURING 2007-2008 3) Under dividing system Rs. 18,00,000.00
4). EMD of Rs.36,000/- (refundable) is payable by means of DD only along with the filled in tender applications. Incomplete tender applications or without certificates or without EMD will be rejected. S.S.I units will be exempted from payment of E.M.D. only when necessary latest certificates duly approved by Govt. of India or Govt. of Tamil Nadu are enclosed along with the tender documents.
5) E.M.D of all, except the lowest 3 tenderers will be refunded immediately. E.M.D. of other two unsuccessful tenderers will be refunded after finalising the agreement with the successful tenderer through a crossed cheque drawn in favour of the Tenderer according to the name and address furnished in the tender form only. No alterations will be entertained later in this regard.
6) The Mess /catering contract may be or may not be continued/ extended for the next academic year depending on the performance and satisfaction of the inmates of the hostel and the management.
7). Last date for receipt of completed tender offers is at 3.00 pm on 27.05.08. Tenders will be opened in the presence of the tenderers at 4.00 pm on 27.05.08. If 27.05.08 happens to be a holiday, tenders will be opened on the next working day at 10.00 am.
SECURTIY DEPOSIT: The successfully tenderer will have to pay a security deposit of 5 % of the total cost of supply, i.e. Rs. 90,000/- by DD only, Security deposit of the successful tenderor is refundable only after the contract period is over. The successful tenderor will execute within a week of the date of receiving the order and enter into an agreement .EMD of the successful tenderers can be adjusted against the security deposit . If he fails to respond within a week, the EMD paid will be forfeited to the Institute . The successful tenderer if after payment of security deposit fails to comply with preparation /supply of the catering from the date specified in the supply order / contract order, the security deposit will also be forfieted to the Institute. Security deposit of the successful tenderer is refundable only after the contract period is over.
If the catering contract is not satisfactory/ not supplied on time the contract is liable to be cancelled without notice with forfeiture of Security Deposit amount. The security deposit amount so forfeited will neither be a fine nor be a compensation but for the damages sustained as a result of failure.
8. E.M.D. and Security deposit will not carry any interest, which will be refunded after satisfactory execution of the mess contract work at Hostel mess by the successful tenderer after the period of mess catering /contract is over..
9) Tenderers are required to produce the previous experience certificate in the same fields of catering or mess management with minimum of Three years of experience without which the tender will be rejected.
10) Necessary infrastructure for preparation of food is available including Cooking Gas ranges/ vessels/, Refrigerator/,Grinders etc., which may be inspected during working hours.
11) The Mess contractor will be responsible for safe custody of Kitchen premises/ Equipments/ Dining Hall premises and Furniture in kitchen/ workers Room/ Dining Hall and also cleanliness of the above prmises by their own staff.
12) Safety & clean environment, maintenance of peace & co ordination & Co-Operation should be ensured at all times by the mess contractor & his staff. No catering contractor’s visitors and guests will neither be permitted into the premises, nor to stay overnight in the premises.
13) High standard of hygiene should be maintained in the kitchen. All the staff employed by the contractor should be medically fit.
14) If the Food supplies are not satisfactory, not served in time the will be liable to be cancelled without any notice.
15) Rate for all the items should be quoted and there should not be any items without rate. If any of the rates columns are not quoted or left blank the tender will be rejected.
16)Only the tender forms supplied by the Institute must be submitted with signature of the supplier on every page.
17) The food should be of best quality and Prepared hygienically and served by trained and well behaved uniformed staff.
18)An amount of Rs.4500/- per month is required to be paid to the Institute towards water, Electricity, repairs and other overhead charges.
19) The rates to be quoted are inclusive of Sales Tax, Surcharge, delivery charges with no freight charges or any other charges.
20) The rates once approved are final throughout the contract period and NO request for increase of rates during this contract will be entertained in any case. If there is any violation in contract, the security deposit will be adjusted and totally forfeited and the contract will be terminated.
21) Since the contract is fixed, escalation in cost is not permissible despite the report obtained from the statistical department.
22) All items on the menu have to be prepared and served compulsorily.
23) If any of the food is not supplied with the result that the Institute has to purchase the same from the open market at higher rates, with conveyance charges, the excess (difference) amount paid or loss incurred will be deducted along with conveyance charges from the bill or recovered from the contractor from Security Deposit, if there are not sufficient bills for recovery.
24) On any day, they should not strike work report non supply or delay in supply for any reason.
25). If any preparation of food are found to be of sub-standard, the same will be rejected and the cost of such sub-standard items will be deducted from the bill.
26) Last date of receipt of completed tender application forms with D.D for E.M.D. of Rs. 36,000/- is 27.05.08 by 3.00 p.m. Late receipt of tenders, incomplete, or without DD for E.M.D. will be rejected.
27. Institute is not responsible for any delay in transit or loss of tender forms or not received etc. when send by post.
28. The successful tenderer / Mess contractor is required to enter into an agreement by filling up the undertaking form as in Annexure-I after the contract is awarded. The mess contract should be executed in Rs.50/-(Fifty Rupees) stamp paper before starting the Hostel mess.
29. The Institute reserves right to cancel the tender at any time without assigning any reason thereto.
30. Tender offers should be sent to the undersigned with the enclosure as given below in wax sealed covers super scribed as “Tender for mess contract at Hostel mess” to be opened on 27.05.08 at 04.00 P.M
31. Each page should be signed.
I/We ___________________________________________ have gone through the above terms and conditions of the tender and will abide by them as laid down above.
ENCLOSURES :
1. Tender documents completely filled up
2. Experience certificates.
3. Demand Draft for Earnest Money Deposit.
4. SSI unit exemption latest certificate if exempted.
Date:
Signature :
Name :
Address :
With seal :
(to be singed on each page with seal)